GovAP for Invoice Management
Accounts Payable, Invoice and Expense Management
GovAP improves A/P processing efficiency by decreasing costs and time spent routing, copying, filing, and following up on issues or incomplete forms. Avoid paying for an invoice more than once with duplicate invoice recognition, improve cash flow management through real-time dashboards, queries, and reports, and select expenses for export by payment date to prevent late or early payments. Electronic storage of invoices, forms, approvals, and notes allows quick and easy access to all historical expenses.
Speed Up Account Payable Processing
Use GovAP to decrease the amount of time spent on accounts payable processing and management.
- Integrations for financial and cost account systems eliminate manual entry and costly errors
- Approved vendors can email their invoices directly into the department dashboard and track progress for individual invoices without user account setup or login.
- Notifications when approvals are required or when forms are changed or adjusted and application warnings and notices to prevent duplicate invoices from being paid
Simplify Expense Reimbursement
Capture pictures of receipts from your phone to easily create and submit expense forms. Electronically approve and route, then track the status for reimbursements.
- Itemize expenses by account code and add time stamped comments, attachments, and more
- Use a mileage calculator to quickly determine the amount of reimbursement without mathematical error
- Mobile-optimized and modern interfaces allow for access from any device
Locate Files and View Reports with Ease
Easily search for historical invoices and view relevant reports to stay on top of budgets and audits.
- Customize and view real-time reports of dollars spent per vendor, account, individual, and more
- Share your account budget and expense reports with internal staff or with the public to gain organization transparency
- Use the GovAP application as a repository to search for and query historical invoices and expense forms