Efficient FEMA Reporting with Time Plus

Burleigh County, ND

Population: 98.458

Product: timecard

Dept: Highway

Customer Since: 2010

Burleigh County, North Dakota purchased RTVision’s Time Plus software as a way to track maintenance project costs, material and part inventories, and equipment maintenance/repairs.  

Labor and project hours, as well as equipment, inventory and part usage, are all tracked in an employee-managed, web-based timecard application. Part and inventory usage is then deducted from any purchases to track, real-time balances. Labor hours are associated to labor costs to determine not only project costs and activity costs, but also billable costs.

Burleigh County uses Time Plus to track detailed FEMA information required by the federal government. In 2009, Burleigh County had more than 300 damage sites that required FEMA restoration work, as well as preventative measures for flooding. The Missouri River runs through Burleigh County, and nearly every year Burleigh County must track and submit employee and equipment costs related to FEMA work.

In the past, Burleigh County’s Account Manager relied on handwritten timesheets to calculate labor and equipment costs before manually re-entering the information into FEMA reporting forms for submission. Today, labor hours, equipment usage, and detailed work notes are captured electronically in Time Plus, allowing real-time reports to be generated automatically. These reports are accepted directly by FEMA and can be submitted without re-entering information into separate forms, reducing administrative effort, accelerating reporting, and improving the speed at which reimbursement information is prepared.

“Time Plus has helped Burleigh County save hundreds of hours in preparing FEMA reports. All entry into Time Plus is completed from timecards daily. One of the great things about Time Plus is being able to specify labor and equipment rates as required by FEMA. This has allowed me to match my reports exactly to the report I received back from FEMA to verify accuracy, which was another huge time savings.”

Account Manager at Burleigh County